Send Us An Email

Give us a call

Headquarters

OnSite I.T. Blog

Tip of the Week: Replicating Text Across Microsoft Word Docs

Tip of the Week: Replicating Text Across Microsoft Word Docs

Microsoft Word offers a variety of handy capabilities that could potentially save users a lot of time—including the means to replicate text across multiple documents, down to the formatting. In doing so, you can edit the text in one place to edit all instances of it simultaneously. Let’s go over how to accomplish this.

Create the Master Text

In a Word document, compose your copy exactly as you need it, and save it where you’re going to want to keep it. Moving it from this location after the fact will require you to repeat the process. Having said that, all it takes to update the necessary link is right-clicking while inside the document and selecting Update Link.

Copy the Master Text

Once this file is saved, highlight and copy your text by either pressing CTRL+C, or by right-clicking it and selecting Copy.

Paste the Master Text

Moving over to the document that you want your text to appear, position your cursor where you want it, and click into the Home tab. Access the drop-down under the Paste button and select Paste Special.

A window will appear. With Paste link selected, choose the Formatted Text (RTF) option. Add the text by clicking OK.

If this text ever needs to be changed, you won’t have to go to each place that it has been added. Instead, you can edit it in the master copy and your changes will be pushed to all instances of the linked text.

Handy!

If this tip helps you out, let us know in the comments, and make sure to keep coming back for more helpful IT tips and updates.

Will Google Revolutionize Internet Privacy?
The Right Practices Will Get Employees Thinking Ab...
 

Comments

No comments made yet. Be the first to submit a comment
Guest
Already Registered? Login Here
Guest
Friday, 29 March 2024

Captcha Image

Mobile? Grab this Article

QR Code

Customer Login

Latest Blog

Managed IT services are a great way for your business to save money, but what specifically do these types of services do to have such a profound impact on your budget? The impact stems from three primary causes: a reliable level of service, a proacti...

Contact us

Learn more about what OnSite I.T. can do for your business.

OnSite I.T.
429 14th St. N.W. #104
Calgary, Alberta T2N 2A3, Canada