(403) 210-2927    Get SUPPORT

OnSite I.T. Blog

Tip of the Week: How to Phase Out Paper

Tip of the Week: How to Phase Out Paper

Paper is expensive, but it’s not like you didn’t know that already. In addition to the costs that frivolous paper usage can have to your business, there’s also the environmental impact to consider. Making a few changes around the office can help to reduce your dependence on paper to conduct business, as we’ll review in this week’s tip!

How to Start Going Paperless
As with most elements of business, going paperless will require a little more than just taking it off of your vendor order forms. With a change to something so fundamental to the office, you have to be ready for whatever pops up, which means you need a step-by-step strategy to follow.

Step 1: Identify How Paper is Currently Used
The first step you should take is to identify how paper is being used, filed, and stored. Ask yourself:

Are unnecessary duplicates of data being produced, only to be disposed of? Are your file cabinets filled to bursting with copy after copy of a data set, with only incremental changes between each version? Are you sacrificing needed office space to paper storage?

Knowing the answers to these questions is the first step to creating a plan that eliminates these issues.

Step 2: Leverage Available Solutions
Naturally, in order to properly go paperless, you need to have something to take its place. Innovations in office solutions have largely eliminated the need for you to utilize very much paper at all.

Between digital signage, document scanning, advancing your equipment to allow for such processes to be adopted, and all the other solutions that assist you in going paperless, the initial cost may be considerable. However, the capital you are likely to save in the long run can help make up for it. This also allows you to leverage a cloud solution to store your documents, potentially allowing an increase in productive hours, and helping you to keep files organized and accounted for.

Furthermore, using the cloud and other digital solutions provides a higher level of data security than the antiquated physical document storage could. While certain rules, requirements, and user roles can be set to allow or deny access to certain cloud files, all it takes to access a physical document in a file cabinet is a simple key - and that’s assuming the cabinet was properly locked after it was last accessed.

Step 3: Engage Employees
Like any change around the office, the most important step is quite possibly to get your employees to use it. Remember, they have grown accustomed to doing things a certain way, which means that they are most likely comfortable with that method. To get them to make the switch with minimal resistance, you should not only patiently train them to use their new solutions, you should add some incentives to motivate them to embrace the changes.

Of course, you will undoubtedly encounter some resistance of some kind during your switch to paperless. All you have to do is stick to your guns and try to make the change as seamless as possible.

What other initiatives have you launched in your office? Tell us about them in the comments below, and if you’re interested in going paperless but need some assistance, reach out to OnSite I.T. at (403) 210-2927!

What to Do With Your Old Power Converters, Accordi...
Taking a Look Inside Android Oreo


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Tuesday, February 19 2019

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Best Practices Technology Business Computing Network Security Productivity User Tips Tech Term Privacy Smartphones Internet Efficiency Hardware Microsoft Cybersecurity Malware Google Email Android Passwords Communication Data Cloud Browser Mobile Device Innovation Windows 10 Mobile Devices Wi-Fi IT Support Collaboration Network Ransomware Small Business Software Communications Saving Money IT Services Applications Internet of Things Business Data Backup Holiday Wireless Business Management Managed IT services Hosted Solutions Data recovery Users Backup Networking Smartphone Workplace Tips Social Media Business Intelligence Employer-Employee Relationship VoIP Outsourced IT Marketing Information Cloud Computing Blockchain Hackers Managed IT Services Tech Terms Phishing Artificial Intelligence Compliance Data Breach Patch Management Connectivity Excel Router Virtual Assistant Virtualization Gmail Bandwidth Access Control Password Computer Mobility Remote Computing G Suite VPN Data Security BDR Government Managed IT Service Apps Remote Monitoring and Management Medical IT Facebook Cost Management Microsoft Office Cortana Save Money Data Management Computers Office 365 Analytics Data Protection Miscellaneous Wireless Charging Automation Managed Service Document Management Millennials A.I. Touchscreen Cybercrime Upgrade Word GDPR IT budget Inventory e-waste Cables Business Continuity Hard Drive Virus User Tip Payment File Sharing Company Culture Profitability Lead Generation Content Filtering Printing Spam Paperless Office Dongle Movies Microsoft Office 365 Online Shopping Network Attached Storage Tactics Plug-In Wearables Storage Mobile Security Sales disposal Voice over Internet Protocol Certification Processors Antivirus instant Messaging Physical Security Backup and Disaster Recovery eCommerce Managing Stress Eliminating Downtime Machine Learning Paper Healthcare Digital Chrome Hard Drives Comparison Proactive IT Streaming Media Dark Web Operating System Tablet Value Vulnerability Staff How To Vulnerabilities Laptop SSD User Security BYOD Server Ink Reporting Edge Unified Communications Safety Authentication Troubleshooting Settings Specifications Maintenance Downloads Error IT Management Knowledge Training Spyware Apple Telecommuting PowerPoint Bring Your Own Device Wireless Internet WannaCry Telecommute Gadgets Personal Information Law Enforcement Telephony RAM Authorization Update Battery Server Management Conferencing Internet Explorer Analysis iPhone Workers Trends Database Big Data Amazon Security Cameras HP Websites Sports SaaS Twitter Business Technology Environment Hybrid Cloud Help Desk HIPAA Data loss Tip of the week E-Commerce Technology Tips Voice over IP Microsoft Teams Outlook Office Threat Mobile Office Fun Domains Mobile Device Management Disaster Recovery Remote Monitoring Windows 10 Public Speaking Presentation Two-factor Authentication Regulation Lithium-ion battery Printers Alert Search Augmented Reality Wireless Technology 5G Tech Support IBM Hacker The Internet of Things Productivity Budget Cryptocurrency Competition Customer Relationship Management IP Address Managed Service Provider Website Quick Tips Hiring/Firing Customer Service