(403) 210-2927    Get SUPPORT

OnSite I.T. Blog

Tip of the Week: Get Paid Faster with These Invoicing Tips

Tip of the Week: Get Paid Faster with These Invoicing Tips

What’s the point of doing business if you aren’t making money? Processing payments is one of the most critical parts of running a business. To make this easier and more efficient for your company, we recommend working with more effective invoices. This week, we’ll discuss how you can make your invoices more valuable.

Creating Your Invoices
The first step is to have some sort of program to create the invoice document. You have a couple of options, but some of the best are Microsoft Office products like Excel and Word, as well as the applications provided by Google’s G-Suite. Once you’ve decided which one you prefer, you can start building your invoice. Be sure to include the following information on the invoice:

  • Description: You should make it very clear what the invoice is actually billing. This is to make sure that there are no miscommunications between your company and the one you’re billing. There also needs to be information on how much time was spent on the actual rendering of the service. If the customer understands what exactly they are being billed for, there will be less pushback.
  • Discount Details: In case you’re offering discounts, you should make them evident on the invoice so that consumers clearly know whether or not they are currently being used for the service rendered. This is especially true for ensuring that you’re not confusing customers. The last thing they want is to be surprised when an offer is suddenly unavailable in the future.
  • Schedules and Policies: You may have had a deadline for the service rendered to your customers, so it’s only natural that you hold your customers accountable to a deadline for payment. It’s important to place emphasis on consistency for payments made to your organization. An invoice should also include a comprehensive look at any company policies regarding discounts, late payments, fines, and due dates so your customers have no valid excuse for non-payment.

This isn’t all of the important information that you should consider for your invoices, but it’s a good start. Each of these are important enough to outline separately on your invoices, so take some time to fill in all of that blank space with information that you want your customers to be aware of. You can even add in personalized touches depending on who the client is, as well as outline ways that the client can best take advantage of further services that you offer.

Everyone likes to hear “Thank you,” so you can also use this opportunity as a way to thank the client for their continued patronage. This kind of friendly gesture helps you build rapport with your clients and expedite the payment process.

When and How to Distribute Invoices
Unless you want each payment to be late, you’ll want to put some serious thought into how you distribute your invoices, as well as how they look. You should always send them adequately ahead of time so that your clients have enough time to respond to them. There’s no doubt that you’ll have a client who has unpaid invoices that last for much longer than you’d prefer. In fact, it’s estimated that unpaid invoices for small businesses total over $800 billion. If you distribute your invoices in a timely manner, you minimize the risk of them being ignored or not returned in a timely manner.

Technology tools are a major benefit to this end. By providing digital invoices, you can increase the odds of a client or customer seeing your invoices. OnSite I.T. can help your business implement technology solutions to expedite the sending and processing of invoices. To learn more, reach out to us at (403) 210-2927.

High-End Tech Suggestions for the Small Business
Gmail and the G Suite Get Overhauled with A.I.
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Tuesday, February 19 2019

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Best Practices Technology Business Computing Network Security Productivity User Tips Tech Term Privacy Smartphones Efficiency Internet Cybersecurity Microsoft Malware Hardware Email Data Passwords Communication Mobile Device Google Browser Innovation Cloud Android Network Wi-Fi Ransomware Small Business Software Windows 10 IT Support Communications Mobile Devices Collaboration Managed IT services IT Services Applications Holiday Data recovery Users Backup Internet of Things Data Backup Saving Money Business Hosted Solutions Business Management Wireless Smartphone Information Cloud Computing Blockchain Marketing Employer-Employee Relationship Hackers Workplace Tips Networking Outsourced IT Business Intelligence Social Media Managed IT Services VoIP Mobility Computer G Suite VPN Data Protection Remote Monitoring and Management Data Security BDR Facebook Cost Management Apps Medical IT Phishing Save Money Data Breach Data Management Patch Management Microsoft Office Computers Excel Router Wireless Charging Automation Managed Service Virtualization Gmail Analytics Tech Terms Office 365 Miscellaneous Remote Computing Artificial Intelligence Compliance Government Managed IT Service Connectivity Virtual Assistant Cortana Access Control Password Bandwidth iPhone Workers Operating System Value Vulnerability Staff Streaming Media Dark Web Laptop SSD Business Technology BYOD Ink Reporting Tip of the week Vulnerabilities Unified Communications Authentication Voice over IP Troubleshooting Settings Maintenance Office Edge Millennials IT Management Training Spyware Downloads Error Bring Your Own Device Wireless Internet WannaCry Telecommute Safety PowerPoint User Tip RAM Authorization File Sharing Update Battery Server Management Internet Explorer Analysis Content Filtering Personal Information Gadgets Database Amazon Security Cameras HP Websites Trends Twitter Environment Hybrid Cloud Sales Help Desk HIPAA Data loss Sports SaaS Big Data Microsoft Teams eCommerce Outlook Threat E-Commerce Technology Tips A.I. Touchscreen Chrome Cybercrime Hard Drives Comparison Word Document Management IT budget Inventory e-waste Cables Tablet Business Continuity Hard Drive Virus GDPR How To Upgrade Company Culture User Security Profitability Lead Generation Printing Server Payment Movies Microsoft Office 365 Online Shopping Network Attached Storage Tactics Plug-In Specifications Wearables Paperless Office Dongle Mobile Security Spam disposal Voice over Internet Protocol Knowledge Certification Processors Antivirus Storage Apple Telecommuting Physical Security Backup and Disaster Recovery Managing Stress Eliminating Downtime Machine Learning Paper instant Messaging Law Enforcement Telephony Proactive IT Conferencing Healthcare Digital Two-factor Authentication Managed Service Provider Presentation Lithium-ion battery Augmented Reality Hiring/Firing Tech Support Wireless Technology 5G Cryptocurrency IBM Fun The Internet of Things Productivity Hacker Budget Remote Monitoring Customer Relationship Management Competition Quick Tips IP Address Website Customer Service Search Mobile Office Domains Disaster Recovery Windows 10 Mobile Device Management Regulation Public Speaking Printers Alert