(403) 210-2927    Get SUPPORT

OnSite I.T. Blog

Tip of the Week: How to Use PowerPoint More Efficiently

Tip of the Week: How to Use PowerPoint More Efficiently

When there is a need to create a presentation, one solution is common enough that its name has become synonymous with the presentation itself: PowerPoint. Not only does this Microsoft Office staple have plenty of features for a user to leverage, it also provides a considerable amount of shortcuts and time-saving tricks. This week’s tip will dive into some of these tricks.

Changing Your Object Defaults
PowerPoint offers a lot of ways to personalize the aesthetic of your presentation, which can help you create a recognizable, identifiable appearance for your company and its brand. However, if you have to reformat every object you create in your presentation, it will be easy to become overwhelmed and frustrated. The easiest way to simplify and streamline this task is to tweak your object default settings.

For instance, let’s say you wanted to reconfigure the text boxes to match your company’s branding a little better. Your first step would be to create a text box and edit it to match the formatting that you want the rest to mimic. Once you’ve done so, right-click on the text box and select Set as Default Text Box from the menu that pops up. After this process is completed, the rest of the text boxes you add to that particular presentation will feature your revised formatting.

Finding an Object
By the time your presentation starts to take shape, chances are good that you’ll have quite a few objects to contend with - enough to make finding a particular one difficult. This is especially true when objects have been grouped together. However, there is a simple means to cycle quickly through these objects until you find the one you’re looking for.

All you have to do is press Tab. This will select each element on the page in sequence, even those that have been grouped together. As a result, you have a simple means of getting at objects that may not be easily accessible otherwise.

Leverage Templates
As a way to save a user time and effort, PowerPoint includes the capability to apply a template to a presentation, greatly reducing or eliminating the time it takes to format the presentation’s appearance. This is exceptionally useful if a presentation needs to be ready sooner than later, and gives it a clean appearance.

However, there are a few potential issues with this approach. The presentation most likely won’t match your company’s branding, lessening your ability to associate its impact with your business. Secondly, a sharp-eyed prospect may be able to spot a pre-built template from Microsoft, diminishing how impressive they find your presentation and the information it offers.

A relatively easy fix is to take the time and create a customized template that matches your branding, although this will take a considerable amount of time to accomplish. If you can spare the time, it may not be a bad idea to create a template that you can use in the future and save time later. If not, focus on using the generic template to deliver the best, most informative presentation that you can. The advice and knowledge you’re sharing is the more important consideration, so if you can present it with passion, your audience shouldn’t mind a generic appearance too much.

What have you used PowerPoint to discuss in the past? Did you find a certain approach to be effective for you? Let us know in the comments, once you’ve subscribed to this blog!

How Sports Have Gotten Smarter
Are Your Printing Expenses Secretly Out of Control...


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Wednesday, December 12 2018

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Best Practices Technology Business Computing Network Security Tech Term Privacy User Tips Internet Smartphones Cybersecurity Productivity Browser Efficiency Cloud Microsoft Malware Communication Android Google IT Support Hardware Wi-Fi Email Passwords Managed IT services Users Ransomware Backup Saving Money Hosted Solutions Data recovery Network Communications Data Mobile Device Data Backup Small Business IT Services Applications Software Business Management Windows 10 Internet of Things Innovation Cloud Computing Collaboration Outsourced IT Blockchain Social Media Business Wireless Managed IT Services VoIP Mobile Devices Information Networking Business Intelligence Marketing Employer-Employee Relationship Workplace Tips Patch Management Bandwidth Data Breach Excel Compliance Virtualization Gmail Router VPN BDR Miscellaneous Connectivity Remote Computing Save Money Government Managed IT Service Data Management Cortana Computers Remote Monitoring and Management Analytics Wireless Charging Automation Computer Cost Management Tech Terms Data Protection Artificial Intelligence Smartphone Apps Phishing Managed Service Virtual Assistant Hackers Microsoft Office Digital e-waste Cables Password GDPR Vulnerability Staff Big Data Company Culture BYOD Operating System Printing Sales Movies Microsoft Office 365 Troubleshooting Laptop SSD Tactics Plug-In eCommerce Office 365 Storage Hard Drives Comparison Edge disposal Voice over Internet Protocol Chrome Settings Tablet Spyware Upgrade Managing Stress Wireless Internet How To IT Management Paper Access Control Update Server Facebook Proactive IT User Security WannaCry Telecommute Streaming Media Dark Web Specifications Spam Value Battery Server Management Knowledge HP Websites G Suite Help Desk Apple Telecommuting Ink Reporting Unified Communications Authentication Outlook Twitter Maintenance HIPAA Data loss Downloads Error Conferencing Technology Tips Law Enforcement Telephony Document Management Bring Your Own Device Business Continuity iPhone Workers PowerPoint Medical IT RAM Authorization Profitability Tip of the week IT budget Inventory Internet Explorer Analysis Business Technology Hard Drive Virus Trends Office Database Amazon Lead Generation Voice over IP Paperless Office Dongle Environment Hybrid Cloud Certification Online Shopping Millennials Network Attached Storage Safety Sports SaaS Antivirus Microsoft Teams Eliminating Downtime User Tip Mobile Security Threat Processors A.I. Touchscreen Content Filtering Physical Security Backup and Disaster Recovery Gadgets Cybercrime File Sharing Holiday Machine Learning Remote Monitoring Customer Relationship Management Competition IP Address Website Customer Service Search Mobile Office Regulation Alert Domains Windows 10 Mobile Device Management Public Speaking Two-factor Authentication Presentation Managed Service Provider Lithium-ion battery Augmented Reality Disaster Recovery Hiring/Firing Tech Support Wireless Technology 5G IBM The Internet of Things Productivity Quick Tips Hacker Fun Printers Budget