(403) 210-2927    Get SUPPORT

OnSite I.T. Blog

Tip of the Week: How to Simplify Your Inventory Management

Tip of the Week: How to Simplify Your Inventory Management

It doesn’t matter how large your company is, or how much information technology that you have to maintain and collect, keeping it organized can be challenging. With any company with a lot of different and important operations, it’s crucial that you have processes put into place that documents where and how each of your moving parts is being used. To this end, having a way to inventory your technology can be helpful for keeping track of where your devices, and more importantly, your data is.

What Your Inventory Does
An inventory is typically used for businesses to track their assets and resources in a way that makes sure you have an accurate count of what your company owns. Inventory is commonly used for countless types of organizations, from fast food to retail. Keeping track of what is on hand is critical to the success of any business, as it helps you manage your assets. A detailed and easily updated inventory record helps you determine just how your resources are being used, allowing you to shift priorities when needed.

So, how can your organization take advantage of inventory management for your technology solutions? We’ll discuss some of the best ways that you can use this approach to keep close watch on your technological assets.

What Should Your Inventory Include?
When you’re building an inventory system for your organization’s technology, you should include a comprehensive record of what’s included under this term. Ask yourself the following questions:

What Technology Do You Have?
You’ll first need to identify which resources should be tracked. Since technology often has long and drawn-out names or titles, you should instead abbreviate them in a way that is easy to keep track of. This technique, often called shorthand, is what will help you keep track of the technology components that you possess.

One example of different components performing different tasks is the hard drive. Chances are that you have all kinds of devices just sitting around, waiting for the moment where they see the light of day. Instead of listing off exactly what each device is, create a system for tracking what they are to make inventory easier to look at.

Let’s say that your organization has seven spare hard drives. One of them is blue with 1 terabyte of capacity, three of them are red solid-state drives with 1 terabyte each, two of them are black with 1.5 terabytes each, and one of them is purple with a 2 terabyte capacity. Use a shorthand method to list them as such:

  • 1 HDD - BLUE - 1TB
  • 3 SSD - RED - 1TB
  • 2 HDD - BLACK - 1.5TB
  • 1 HDD - PURPLE - 2TB

Where is the Technology Stored?
Once you know what technology to track, you need to determine where you are keeping track of it; specifically, you need to know where it is being stored, as well as who might possibly be in possession of it (if it’s been checked out). Be sure to mark which building, room, or closet it is stored in, as well as the shelf location.


Additional Details
There are other details that you may want to include in your inventory processes. For example, you can monitor pricing for specific components in the event that insurance needs to come into play at any point. You also might include the date at which you purchased the technology.

  • 1 HDD - BLUE - 1TB (MAIN LOCATION/BASEMENT/SHELF A) - $95 (May 9, 2017)
  • 3 SSD - RED - 1TB (MAIN LOCATION/BASEMENT/SHELF E) - $250 (June 30, 2017)
  • 2 HDD - BLACK - 1.5TB (SAT-OFFICE1/ROOM4/SHELF B) - $160 (August 18, 2017)
  • 1 HDD - PURPLE - 2TB (SAT-OFFICE2/ROOM2/SHELF D) - $355 (February 2, 2018)

Other Considerations for Your Inventory
There are ways to make sure that you’re using the best technology inventory process out there, and one of them is using barcode technology to scan a device or component into an inventory management system. There are other ways to do this, such as using a spreadsheet system or clipboard, but these are typically more prone to human error than relying on a barcode scanner.

Does this sound like something you would be interested in implementing? Don’t waste any more time--get started today by reaching out to us at (403) 210-2927.

What to Do Before Your Phone is Stolen, and After
The Tangled History of Wireless Charging


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Wednesday, November 14 2018

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Best Practices Technology Business Computing Network Security Tech Term Internet Privacy Cybersecurity Smartphones Malware Communication Efficiency Browser User Tips Cloud Android Wi-Fi Microsoft Passwords Productivity Hardware Managed IT services Network Email Ransomware Data Small Business Software Windows 10 Mobile Device Google Users Saving Money Hosted Solutions Communications VoIP Collaboration Mobile Devices Applications Information Blockchain Marketing Employer-Employee Relationship Data recovery Networking IT Support Workplace Tips Innovation Internet of Things Backup Outsourced IT Business Intelligence Data Backup Social Media Business Wireless Business Management Managed IT Services Bandwidth VPN Computer BDR Data Protection IT Services Cloud Computing Smartphone Phishing Cost Management Save Money Patch Management Hackers Data Breach Data Management Excel Computers Managed Service Virtualization Gmail Analytics Router Wireless Charging Automation Tech Terms Miscellaneous Remote Computing Compliance Artificial Intelligence Government Managed IT Service Connectivity Cortana Virtual Assistant Proactive IT Conferencing Digital Access Control Law Enforcement Telephony Password Vulnerability Staff Streaming Media Dark Web iPhone Workers Operating System Value Ink Reporting Tip of the week Laptop SSD G Suite Business Technology BYOD Maintenance Remote Monitoring and Management Office Edge Unified Communications Authentication Voice over IP Troubleshooting Settings Spyware Downloads Error Millennials IT Management WannaCry Telecommute PowerPoint Apps Medical IT Safety User Tip Facebook Bring Your Own Device Wireless Internet Internet Explorer Analysis Content Filtering RAM Authorization File Sharing Holiday Update Battery Server Management HP Websites Trends Microsoft Office Database Gadgets Amazon HIPAA Data loss Sports SaaS Twitter Environment Hybrid Cloud Sales Threat Technology Tips Microsoft Teams Big Data eCommerce Outlook Hard Drives Comparison Document Management A.I. Touchscreen Office 365 Chrome Cybercrime Hard Drive Virus GDPR How To IT budget Inventory e-waste Cables Tablet Printing Server Company Culture User Security Profitability Lead Generation Plug-In Specifications Paperless Office Dongle Movies Microsoft Office 365 Online Shopping Network Attached Storage Tactics Processors Antivirus Storage Apple Telecommuting Mobile Security disposal Voice over Internet Protocol Spam Knowledge Paper Physical Security Backup and Disaster Recovery Managing Stress Eliminating Downtime Machine Learning Alert Public Speaking Printers Managed Service Provider Presentation Two-factor Authentication Lithium-ion battery Hiring/Firing Augmented Reality Wireless Technology 5G Tech Support IBM Fun Hacker The Internet of Things Productivity Remote Monitoring Budget Competition Customer Relationship Management IP Address Quick Tips Website Customer Service Search Mobile Office Upgrade Domains Disaster Recovery Regulation Mobile Device Management Windows 10